If every reporting period feels stressful, chaotic or overwhelming, this webinar was built with you in mind
There’s a moment almost everyone managing EU-funded projects knows very well.
You’re reviewing timesheets late in the afternoon because reporting is approaching fast. One number looks strange. A formula doesn’t match. Somebody forgot to submit their hours. Again. Meanwhile, your inbox keeps filling up, finance is asking for updates, and there are still three other projects waiting for attention.
By that point, it’s no longer just “project administration”.
It feels like trying to hold everything together with spreadsheets, follow-up emails and pure mental memory.
And the difficult part is that most of this work stays invisible.
People see the funded projects, the consortium meetings, the deliverables and the announcements. What they usually don’t see is the operational pressure sitting underneath all of it. The constant checking. The last-minute corrections. The feeling that if one small thing slips through the cracks, it could quickly become a much bigger issue later.
For many teams working with Horizon Europe and national grants, this has quietly become normal.
That’s exactly why we decided to organise this webinar.
A conversation built around the reality of EU project management
This session is not about theory.
It’s about the day-to-day reality of managing European projects when the workload keeps growing but the processes behind it still depend on fragmented systems, disconnected information and spreadsheets that become harder to control every year.
If you work in grant administration, financial coordination or project management, some of these situations will probably sound familiar:
- Spending more time correcting timesheets than reviewing them
- Trying to keep project documentation organised across folders, emails and Excel files
- Managing different financial rules depending on the programme
- Feeling stressed every time a reporting deadline gets closer
- Wondering whether everything is actually audit-ready
Not because teams lack experience.
Quite the opposite.
Most people handling these projects are incredibly capable. The problem is that the operational complexity keeps increasing, while the tools and workflows behind the scenes often stay exactly the same.
Led by people who genuinely understand the pressure
The webinar will be presented by:
- Miguel García, CEO of Sploro
- Priscilla Powell, Head of EU Grant Administration at Sploro
Both work closely with European R&D projects every day and understand first-hand the operational challenges organisations face when managing financial justification, reporting and compliance processes.
In fact, many of the frustrations discussed during the session come from situations their own team experienced internally over the years.
That’s an important part of this webinar.
It doesn’t come from theory alone. It comes from having lived the pressure of reporting periods, manual processes and operational overload from the inside.
So what will the session actually cover?
Without spoiling the webinar itself, Miguel and Priscilla will openly discuss why so many organisations managing EU-funded projects feel stuck in reactive mode.
They’ll explore where operational bottlenecks usually appear, why reporting workflows become increasingly difficult to sustain over time, and why spreadsheet dependency creates more stress than most teams realise.
Most importantly, the session will focus on something many professionals working in this space rarely hear:
That there are practical ways to organise these processes better — without adding even more complexity to the team.
There will also be time for questions and shared discussion during the session, because honestly, part of the reason for creating this webinar was recognising that too many people are dealing with the same frustrations in silence.
Why this webinar matters
Most conversations around EU funding focus on innovation, funding opportunities or strategy.
Very few focus on the people actually trying to keep projects operationally under control every single day.
This webinar does.
Because behind every successful project, there’s usually someone carrying a huge amount of invisible administrative and financial responsibility.
And they deserve better systems, better processes and better conversations around the reality of their work.
Reserve your place
This is a free live webinar, but places are limited to keep the session focused, practical and interactive.
So if your reporting periods feel heavier every year…
If your team spends too much time firefighting…
Or if you simply want to hear people speak honestly about the operational side of EU project management…
Reserve your free place.
11 June
16:00 – 16:45 CET
Online | Free registration
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